--- title: How to Connect to SmartHR description: This article explains how to set up SmartHR as an integrated application with mfloow. --- [Skip to content](https://help.mfloow.com/en/smarthr-connection#main-content) - [English](https://help.mfloow.com/en/smarthr-connection) - [日本語](https://help.mfloow.com/smarthr-integration) English Show submenu for translations [![logo\_mfloow\_word\_text\_dark](https://help.mfloow.com/hubfs/logo_mfloow_word_text_dark.svg)](https://help.mfloow.com/?hsLang=en) - [ヘルプセンター](https://help.mfloow.com/) Open main navigation Close main navigation - [ヘルプセンター](https://help.mfloow.com/) - - [English](https://help.mfloow.com/en/smarthr-connection) - [日本語](https://help.mfloow.com/smarthr-integration) English Show submenu for translations How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://help.mfloow.com/en?hsLang=en) 2. [Automation](https://help.mfloow.com/en/automation?hsLang=en) 3. [Automation: Connect to External Services](https://help.mfloow.com/en/automation?hsLang=en#automation-connect-to-external-services) # How to Connect to SmartHR ## This article explains how to set up SmartHR as an integrated application with mfloow. Updated May 17, 2024     | **User Permissions for Accessing This Feature** | | | | | | | --- | --- | --- | --- | --- | --- | | Owner | Standard Administrator | Flow Administrator | Task Manager | Guest  | General | | ○ | ○ | × | × | × | × |   By integrating with external services, you can take advantage of automation features. This section explains how to integrate with SmartHR and configure automation settings.   1. [How to Connect the App](https://help.mfloow.com/en/smarthr-connection#add-app) 2. [Automation Settings](https://help.mfloow.com/en/smarthr-connection#automation) 3. [Reference: Items Linked with SmartHR](https://help.mfloow.com/en/smarthr-connection#smarthr-ref)   ### How to Connect the App The steps to follow are as follows: **①　Generate an "access token" in SmartHR.** 　　You can generate an access token by navigating to "Common Settings" \> "External System Integration" in SmartHR. For more detailed instructions, please refer to the SmartHR documentation. **②　In the mfloow application integration, enter the "access token" generated in step 1 along with the "API endpoint."**   In the application integration main screen, navigate to "Settings" and select "Application Integration," then choose "SmartHR." ![01-Smart](https://help.mfloow.com/hs-fs/hubfs/01-Smart.png?width=688&height=407&name=01-Smart.png) SmartHR integration details screen: ![02-Smart](https://help.mfloow.com/hs-fs/hubfs/02-Smart.png?width=688&height=402&name=02-Smart.png) Enter the "access token" issued by SmartHR, followed by the "API endpoint URL." The API endpoint URL should be the URL associated with your SmartHR account, formatted as follows: "**https://xxxxxx.smarthr.jp/**", where "**xxxxxx**" represents your unique company identifier. Please confirm your company's unique URL, as 'xxxxxx' varies for each organization. Please save the configuration settings. If you encounter any errors, double-check the access token and API endpoint URL for accuracy. \*If you are unable to locate your access token, please generate a new one.   ### Automation Settings Click the "Create Automation" button located on the Automation screen. ![03-Smart](https://help.mfloow.com/hs-fs/hubfs/03-Smart.png?width=688&height=259&name=03-Smart.png) Enter a name for the automation and click the "Create New" button. ![02-SH](https://help.mfloow.com/hs-fs/hubfs/02-SH.png?width=568&height=414&name=02-SH.png) Set up the automation rules by clicking on each step to access the options menu. ![03-SH](https://help.mfloow.com/hs-fs/hubfs/03-SH.png?width=688&height=546&name=03-SH.png) ![04-SH](https://help.mfloow.com/hs-fs/hubfs/04-SH.png?width=688&height=470&name=04-SH.png) #### Automation Rules   | **Condition** | **Value** | | --- | --- | | ① Trigger | Conditions for Automation Activation | | ② Filter | You can select values based on employment status and employment type. | | ③ Approval Manager | Can be selected at the discretion of the administrator. | | ④ Action | Create an account in SmartHR | **Example: when a full-time employee is created in mfloow, an account will be automatically generated in SmartHR.** Set the "Trigger" to "Member Creation." ![05-SH](https://help.mfloow.com/hs-fs/hubfs/05-SH.png?width=688&height=514&name=05-SH.png)   Set the "Filter" to select "Active" for the employment status and "Full-time" for the employment type. ![06-SH](https://help.mfloow.com/hs-fs/hubfs/06-SH.png?width=688&height=498&name=06-SH.png) ![07-SH](https://help.mfloow.com/hs-fs/hubfs/07-SH.png?width=688&height=561&name=07-SH.png)   Set the "Approval Manager" to the designated approver member. Please note that an account will only be created in SmartHR once it has been approved. ![04-SmartHR-01](https://help.mfloow.com/hs-fs/hubfs/04-SmartHR-01.png?width=623&height=513&name=04-SmartHR-01.png)   Set the "Action" to "Create Member" in SmartHR. ![05-SmartHR-02](https://help.mfloow.com/hs-fs/hubfs/05-SmartHR-02.png?width=623&height=564&name=05-SmartHR-02.png)   To activate the created automation, click the "Inactive" icon on the rule details screen, and then click the "Activate" button. ![07-SmartHR](https://help.mfloow.com/hs-fs/hubfs/07-SmartHR.png?width=623&height=484&name=07-SmartHR.png) ![11-SH](https://help.mfloow.com/hs-fs/hubfs/11-SH.png?width=629&height=256&name=11-SH.png)   The created automation will be displayed as "Active" in the automation list. ![12-SH](https://help.mfloow.com/hs-fs/hubfs/12-SH.png?width=688&height=248&name=12-SH.png) ### Reference: Items Linked with SmartHR   | **mfloow** | **SmartHR** | **Notes** | | --- | --- | --- | | Last Name (Required) | Last Name | Will be created | | First Name (Required) | First Name | Will be created | | Last Name (in Katakana) | Last Name (Katakana) | Will be created | | First Name (in Katakana) | First Name (Katakana) | Will be created | | Last Name (English) | - |   | | First Name (English） | - |   | | - | Business Name: Last Name |   | | - | Business Name: First Name |   | | - | Business Name: Last Name (Katakana) |   | | - | Business Name: First Name (Katakana) |   | | - | Date of Birth |   | | - | Legal Gender（Radio） |   | | Email Address | Email Address | Will be created | | - | Profile Image |   | | -※ | Employment Status (Required) | Note: This entry will be created for employees who are currently active. | | - | Start Date |   | | - | Termination Date |   | | - | Reason for Termination |   | | Employee ID | Employee ID | Will be created | | - | Business Location |   | | Employment Type | Employment Type | Will be created | | Job Title | Job Title | Will be created | | - | Job Responsibilities |   | | - | Payment Structure |   | | Department | Department | Will be created | | -※ | Employee Information Effective Date \*Required | \*The current date and time will be applied. | | User Permissions | - |   |   - [Account](https://help.mfloow.com/en/account?hsLang=en#main-content) - 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