About the Guest Function

This article describes how to set up the Guest function as well as how it is used.

Updated May 17, 2024

User Permissions for Accessing This Feature
Owner	Standard Administrator	Flow Administrator	Task Manager	Guest	General
○	○	×	×	○	×

By assigning a member the role of "Guest," they will be able to log in to the mfloow account and access their assigned tasks, although with certain limitations.

An example of this functionality is during the onboarding process for new employees, where designated tasks and information can be assigned to them to facilitate their integration into the organization.

Examples of Task Usage
    ・ Registration of Personal Introduction Profile
    ・ Confirmation of Receipt of Onboarding Documents
    ・ Submission of Employment Health Check Results
    ・ Confirmation of Access to the Internal Portal　　　　　　　etc.

Guests, as non-administrators, can be added in unlimited numbers regardless of the subscription plan.

Capabilities of Guests

Guests can toggle the checklist items for tasks on or off.
Guests have the ability to attach files.
Guests have the ability to add comments.
Guests have the ability to update the status of their assigned tasks.

Limitations of Guests

Guests do not have access to any screens other than "My Tasks," their profile, and notification settings.
Editing of the profile is not permitted.
Guests are not permitted to add or remove tasks.
Adding or changing task assignees is not permitted.
Changing deadlines is not permitted.
Adding or editing related tasks is not permitted.
Editing access is not permitted.
Editing task descriptions is not permitted.

Create a Guest Account

Open the profile of the member you wish to assign as a Guest, select "Guest" from the permissions menu, and then click the "Save" button. An authentication email will be sent to the email address registered in the member's profile.

Guests can only log in if their employment status is either "Pre-employment" or "Currently Employed."

Guest Interface

When guests log in, they will gain access to the tasks assigned to them.

*Guests can only access the "My Tasks" section, their profile, and notification settings.

01-GuestScreen

On the detailed page of each task, guests have view-only access and cannot modify the task details. However, they can attach files, complete checklist items, add comments, and update the status of their assigned tasks.

13-GuestScreen